You don’t have to wait anymore, there is a solution to your data accessibility problems! You can copy those folders and files to a usb memory stick and, not only will you be able to access to the data from another computer, you will also have a “live” backup just in case something ever happens. On a small memory stick with a small amount of data it is possible to perform the data copy operations and keep the data synchronized manually. As your data grows however, the process will eventually become difficult to manage in an effective way. Just the need to answer “Yes” or “No” to every overwrite dialog could make a regular copy operation turn into a nightmare.

Fortunately, Microsoft provides a free tools called SyncToy which will help minimize the time it takes to keep files in sync between folder pairs on your laptop and thumb drive. Download SyncToy here: http://www.microsoft.com/en-us/download/details.aspx?id=15155

You will need the proper download based on your existing operating system, your choices are x64 or x32 bit versions. To find out what version you need, click Start, right click on the computer icon, and select Properties. Half way down the page you’ll see the “System” Header, now find “System Type” and look to see if your system requires 32-bit or 64-bit software. Download and install SyncToy then run it, which will bring up the following screen:

To begin, you need to create a folder pair. This pair is how SyncToy manages keeping your files syncronized between the left and right folders. When you click on the Create Folder Pair button you start the process of joining the folder pairs. It is easiest if you browse to the location for each pair:

For this example we will use a “Test” folder with the “left” folder on the local hard drive and the “right” folder on a thumb drive. If a folder does not exist on the right folder destination, SyncToy allows you to create the folder as needed. Once you have folders set, you will be given a choice to Synchronize, Echo, or Contribute. For most applications you should Synchronize. You should carfully consider each option to get the best result. Here are the definitions of the options.

Synchronize: New and updated files are copied both ways. Renames and deletes on either side are repeated on the other.

Echo: New and updated files are copied left to right. Renames and deletes on the left are repeated on the right.

Contribute: New and updated files are copied left to right. Renames on the left are repeated on the right. No deletions.

Choose your Sync

Now name your pair. This should be a simple name, yet descriptive of the pair.

Name your pair

That is all there is to creating folder pairs:

The First Pair

The simpler you keep your pairs, the easier it will be to maintain them. Now you simply need to run the pair(s) as needed, or put them on a schedule, but that is a topic for a future blog post.

my PC Techs provides expert computer consultants to your Arizona business. Let us help your business save money and increase productivity. Call today (602) 456-0150 for a free consultation.

Internet speeds have come a long way from the days of Dial-up and many different technologies have emerged to help connect your small to medium sized business computers to the Cloud. The most common of these technologies for an office include DSL, Dedicated T1, Cable, and Cellular. With each differing technology comes a range of different features, varying reliability, and different levels of performance, price, customer service and ease of use.

When the time comes to evaluate an internet provider for your office and business technology needs, it is important to weigh everything together. The overall speed, price, reliability, provided features, and even the reputation of the service providers are important when it comes to making the final decision. Here is a general overview of the main differences between various types of data technologies for your office:

Rated by Speed from Slowest to Fastest in a Typical Environment

• DSL (usually the slowest)
• Cellular
• T1
• Cable Broadband (usually the fastest)

Average Prices from Least to Most Expensive

• DSL
• Cellular
• Cable
• T1

Average Reliability from Least to Most Reliable

• Cellular
• DSL
• Cable
• T1

While the least expensive choice for business solutions is DSL, it is usually the slowest speed which can have a crippling effect on workplace productivity. Whenever taking speed into consideration, it is important for a professional to evaluate the number of computers, devices, and what they will be used for. That information can be compared to speed ratings for the various types of internet available.

This is a standard cable modem

Another important point to evaluate with intended usage is the need for 24×7 connectivity. In some cases, for example if an email server or web server is part of the office technology deployment, it is more important to lean towards the more reliable solutions to avoid any disruption in services. The most reliable and expensive solution is a dedicated T1. A T1 maintains a connection to the Cloud at a constant speed with 99.99% up-time. While this is the most expensive choice, it has the highest probability of working when you need it.

T1 TDM router

If mobility is what you’re after, you’re going to want to take a look at cellular. Cellular data technologies allow you to take your work with you wherever you go. And last but not least, the best bang for your buck overall is Cable broadband. This is a great choice if you need a lot of speed at a great price.

Are you moving offices, looking at starting up a new office, or just need to upgrade your existing office? my PC Techs is a locally owned, Phoenix, Arizona based technology consulting firm. We have special connections to all of the big data providers in the area, including Cox, Integra, Verizon, and Centurylink (formerly Qwest). We can help your business evaluate speed, price, and reliability and decide between DSL, T1, Cable, or Cellular. Most importantly, we will help you get the best price and make the installation easy for you.

Speed up your office and get more work done in less time for less money. That’s what we do at my PC Techs. We help your business increase productivity, save time, and save money. Don’t lose another minute of productivity due to slow or unreliable Internet access! Give our experts a call today @ (602) 456-0150 for a free consultation and find out for yourself why our clients rave about our superior service and affordable prices.

– 1 GHz or faster processor
– 1 GB RAM (32-bit) or 2 GB (64-bit)
– 16 GB hard disk space (32-bit) or 20 GB (64-bit)
– DirectX 9 graphics device with WDDM 1.0 or higher

This setup gets you going with Windows 8 such that it is functionally equivalent to Windows 7, and as we have talked about previously, you should see measureable improvements in performance in a number of dimensions with a system at this level.

One new element to Windows 8 is the requirement that Metro style applications have a minimum of 1024×768 screen resolution, and 1366×768 for the snap feature. If you attempt to launch a Metro style app with less than this resolution (e.g. 800×600, 1024×600) you will receive an error message.

Since the software is in everyone’s hands now, we will follow up with a more detailed blog post where you can learn more about the work we did for scaling across multiple resolutions and why this is a requirement in order to make sure developers can easily build applications that scale well across resolutions. We chose to allow Windows 8 to install even when a system doesn’t meet this requirement because, even without Metro style applications, your Windows 7 workloads on these PCs will improve and you can benefit from all the other features of Windows 8, including enhancements to the desktop. We have made sure that Start and Settings all scale well on 800×600 resolution screens.

Visit the offical Windows 8 Consumer Preview download page for more details.

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In a modern Windows OS, when you click Start/Accessories/System Tools/Disk Cleanup you will note a dialog which will eventually present you with choices of files to remove from your computer. These are left over files from various activities and will look something like this:

Disk Cleanup can assist you in removing no longer needed files

Now you are able to select the categories you want to remove, for example, Temporary Internet Files, Microsoft Error Reporting Temporary Files, Recycle Bin, Temporary Files, WebClient/Publisher Temporary Files, etc. Note these are all temporary files. There are also other categories you should normally never select. These include Office Setup Files, Log Files, Compress Old Files and Catalog files for the Content Indexer. Please note Windows Vista and Windows 7 users will have more options available.

If this is the first time you have ran CleanMgr (Disk Cleanup), the initial scan process could take quite some time. These scan’s may take in excess of an hour. Microsoft had provided a way to streamline this process through preferences, but you have to use the Command Prompt to take advantage of it.

To get started we’ll need to use the CMD prompt. Alternatly, you can “Run” a command from the “Start Button” this will work too.

Let’s start with the CMD prompt:

For Windows XP click Start/Run/CMD

For Windows 7 click Start/All Programs/Accessories/Command Prompt

This will open a Command Console allowing you to type in the following command:

cleanmgr.exe /sageset:99

Running CleanMgr from the Command Prompt

This will bring up a new Disk Cleanup Settings window

On Windows XP computers, you should usually select the following categories: Temporary Setup Files, Downloaded Program FIles, Temporary Internet Files, Microsoft Error Reporting Temporary Files, Old Chkdsk files, Recycle Bin, Temporary Remote Desktop files, Temporary Files, WebClient/Publisher Temporary Files, Catalog files for the Content Indexer. Optionally you could select Debug Dump Files and Offline Webpages as well. You should almost NEVER select Office Setup Files.

On Windows 7 computers, you should usually select the following categories: Temporary Setup Files, Downloaded Program Files, Temporary Internet Files, Debug Dump Files, Old Chkdsk files, Recycle Bin, Service Pack Backup Files, System error memory dump files, System error minidump files, Temporary Files, Temporary Windows installation files, Thumbnails, Files discarded by Windows upgrade, Per user archived Windows Error Reporting Files, System archived Windows Error Reporting Files

Once you have made your selections, Click OK.

Now that you have saved your settings, run the following command:

cleanmgr.exe /sagerun:99

This process could take some time to complete and will run on all attached drives. So if you have network drives or external drives you do not want included, be sure to disconnect or remove these drives.

For more information about using CleanMgr from the command line please reference:

http://support.microsoft.com/default.aspx?scid=kb;en-us;Q315246 (for Windows XP)

http://windows.microsoft.com/en-us/windows7/Delete-files-using-Disk-Cleanup (For Windows 7)

my PC Techs provides expert computer repair and computer consulting services to the Phoenix metro area. For more information or to schedule an appointment please call (602) 456-0150.

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Interestingly enough the laptops were connected to the internet with Verizon 4G modems. They were able to download files, surf the internet, and do pretty much everything else as normal. No settings on the laptop, Outlook 2010, or the Exchange server had changed from one day to the next.

We ruled out the Exchange server by sending from Outlook Web Access as the user. We ruled out the user SMTP account by sending from a stand-alone desktop machine as the user. We then ruled out the laptops themselves by connecting them to a hard wired LAN connection and sending from Outlook 2010 without any problem. The only time we experienced the 550 5.7.1 error was when connected using Verizon 3G or 4G.

Could these recent problems with the Verizon network have something to do with it? We updated the VZAccess Manager software to the absolute latest version (Help / Check for Updates). During that process the firmware of the device was updated as well.

Surprisingly, after the Verizon software and modem updates it was possible to send email again. Hopefully this helps anyone else who is having trouble sending email through SMTP while connected to a Verizon 3G or 4G modem. Upgrade your modem!

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• Download and install the latest security updates from the Adobe Product Updates page.
• You can also check for updates from within Acrobat by going to Help, Check for Updates.
• From within Adobe Reader or Adobe Acrobat, click on Edit/Preferences. On the left go to the Trust Manager tab, then uncheck the box ‘Allow opening of non-PDF attachments with external applications.’
• From within Adobe Reader or Adobe Acrobat, click on Edit/Preferences. On the left go to Javascript, and uncheck the Enable Javascript box.

Close the program.

As always, you should also have a good anti-virus running on your system. We recommend Trend or Microsoft Security Essentials.

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Here are a few pictures of the inside of a case that recently came into our workshop.

Over time, dust accumulates inside your computer case

Over time, dust can cause internals components to overheat, due to lack of air circulation

Dust is a slow computer killer. Dust prevents normal air circulation through the computer case. The case draws cooler air from outside the case through the various airflow openings of the case. The lack of circulation caused by dust will often result in internal component overheating and failure. These include video cards, hard drives, computer processor and other internal hardware.

Common intake openings of the case include the front and the sides of the case, while exit openings include fans usually mounted in the rear of the case and the power supply.

Keeping these openings clear of debris can help to maintain the proper airflow around the case. A good practice is to also maintain four to six inches of clearance from the computer to any object which could block airflow.

In conclusion, dusting out your case every month can help to extend the life of your computer – instead of it suffering the fate of death by dust.

There are many options available if you are looking to dispose of an old hard drive. Some professional destruction methods include:

• Shredding it using a local shredding company
• Taking it to a computer recycling company
• Mailing it to a hard drive destruction specialist
• Bringing it in to a local computer shop that will dispose of it

These methods are ideal, but they usually cost money. Professional destruction of a hard drive could cost $70 or more in some areas! So what is a low cost method to dispose of the hard drive and keep your personal data safe if you are low on funds? Considering you have all the right tools, this method won’t cost you a dime and is a very secure way to get rid of a hard drive while keeping your data secure.

Step 1: Wipe it! Wiping a hard drive in essence destroys the data by writing over it with random characters. There are many free utilities to help, a good one is Active@ KillDisk. You can download the free utility from their website, click: Active@ KillDisk. This free software overwrites all of the data on your old hard drive with random characters and WILL DESTROY ALL OF YOUR DATA! Be sure you have performed a complete backup and have transferred the data from your old hard drive to your new system before wiping it.

Step 2: Remove it! Physically remove the hard drive from the system. This is usually the easy part, you’ll just need a screwdriver and a little patience. Keep in mind that you will still be able to sell or donate the old computer without a hard drive missing, just be sure to let the new owners know in advance that they will need a new hard drive and operating system.

Step 3: Drill it! If you plan on using the old hard drive again, skip this step. Otherwise it’s best to physically destroy the old hard drive just to be 100% certain that the old data is completely destroyed. This step is not only fun, depending on how much personal data you had on the old drive it can also help you sleep better at night.

Wearing protective goggles, gloves, and a dust mask for your mouth and nose take a drill and a metal drill bit to the drive. You’ll want to drill through the drive completely from one side to the other, and you’ll want to do this multiple times. Two important areas for you to drill through are the platters and the controller board. See examples in the below images.

All done!

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my PC Techs named ASPIRE Award Gold Prize winner by Ready-to-Go Marketing

For more information, press only:

Andre Morris, my PC Techs, (602) 456-0150, andre@mypctechs.com

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